Service Fees

For full Service Fees information, see the Service Fees Policy.

ROOM AND RENTABLE SPACES RENTAL FEES 

Central Library 

Room	Capacity	Duration	Price
Hamilton Room	170	4 hours	$400
Wentworth Room and 2nd Floor Program Room	40	4 hours	$150
4th Floor Program Room	15	4 hours	$100
Circuit 4.0 (individual zones on 4th Floor)	50	4 hours	$150
Circuit 4.0 (all zones on 4th Floor)	350	4 hours	$700
Board Room on 5th Floor	30	4 hours	$450

Sherwood Branch 

Room	Capacity	Duration	Price
Rooms A – B	100	4 hours	$150

Red Hill Branch 

Room	Capacity	Rental Duration	Price
Program Room	50	4 hours	$150

Valley Park Branch 

Room	Capacity	Rental Duration	Price
Program Room A	59	4 hours	$150
Program Room B	59	4 hours	$150
Rooms A – B	118	4 hours	$300

Westdale Branch 

Room	Capacity	Rental Duration	Price
Program Room	50	4 hours	$150

Additional Services and Fees  

Service	Price
Room Layout Setup and Reset	$500
Reset Room Layout	$250
Security	$50/hour (4 hours, two guard minimum)
Equipment Rental (where available) of Technology and Audio/Visual Items	$25/item
Technology Support	$50/hour (4 hours minimum)
Cleaning	$50/hour (4 hours minimum)

SERVICE FEES 

Cards and Other Service Fees 

Non-Resident Card - Annual – $100

Hamilton Public Library does not charge fines on overdue materials borrowed from its collections. However, interlibrary loan materials borrowed from other libraries outside of the Hamilton Public Library will incur fines charged by the loaning library.

Interlibrary Loan – Late return fee of $1.00 per day with a maximum charge of $25.00.

Printing and Photocopying Fees

Black and White - $0.10 per page

Colour - $0.25 per page

Every cardholder is allocated $1 credit daily for black-and-white and colour printing. This credit does not accumulate and resets daily. Note: The number of free prints or photocopies may temporarily increase due to special circumstances.

Makerspace Service Fees  

Large Format Printing 
Vinyl Cutting

Category	Service	Price
3D Printing	Filament	$0.10 per gram  (minimum $1)
3D Printing	Resin	$0.30 per gram  (minimum $1)
Large Format Printing (cost of ink per ml + cost of material per foot)	Ink	$0.75 per ml
	Matte and Satin Paper	$2.50 per foot
Vinyl Cutting and Printing (cost of ink per ml + cost of material per foot)	Ink	$0.75 per ml
	Clear, Matte, Glossy	$2 per foot
Vinyl cutting	Vinyl	$1 per foot
Cricut	Vinyl	$1.00 per sheet
Cricut	Cardstock	$0.50 per sheet
Textiles	Embroidery	$2 per 10,000 stitches ($2 minimum)
Textiles	Backing Material	$0.50 per foot (1-foot minimum)
Textiles	Standard Sewing	$1.50 per 30 min
Textiles	Serger Sewing	$3 per 30 min
Laser Cutting and Engraving	12x19 in Board	$10 per board
Laser Cutting and Engraving	12x9 in Board	$5 per board
Lamination	Letter Size	$1 per sheet
Button Maker	Buttons	$0.50 per button
Book Binder	Binding	$2 per binding

 
Members are required to use Library-supplied materials for print and Makerspace services to reduce damage to equipment. Exceptions are allowed for some items, such as fabric for embroidery and vinyl/veneer, and paper for Cricut.  

New Makerspace and digital services are occasionally added. Where possible, fees for new additions will be consistent with other rates in this Procedure and must cover Library costs.

Local History and Archives Service Fees  

 Reproduction Requests  

Non-Commercial Use - $30/item

Commercial Use - $50/item

For image reproduction requests, up to 600 dpi JPEG files are normally provided. Up to 1200 dpi TIFF is available upon request.    

File formats, compression, etc., may vary depending on the document and media type selected, especially for moving visual media or large documents (maps, posters, etc.). 

The recipient must determine and satisfy copyright or other use restrictions (such as donor restrictions, privacy rights, publicity rights, licensing and trademarks) when using, publishing or otherwise distributing materials received from Hamilton Public Library. Additional licensing fees may apply as determined by the copyright or intellectual property owner.

Lost or Damaged Materials/Equipment Fees   

Members are responsible for paying fees to cover the cost of loss or damage of:  

Makerspace equipment or other digital devices borrowed for use inside or outside a library location.

Shipping fees may apply to items acquired through our Interlibrary Loan Service (ILLO). These fees will be disclosed to the Member during the ILLO reservation process.

Interlibrary Loans at the full rate assigned by the lending institution when the item is determined lost or missing.  
The Library does not accept substitutes for lost or damaged material in lieu of fees for lost costs.

Makerspace and Other Digital Equipment

Auxiliary items: Cables, Drumsticks, Microphone stands/SD Card - $25

Tripod, Video Camera/Elgato, etc. - $90

Speakers, BluRay Burner, USB Microphone, etc. - $130

Wacom tablet/Scanner, etc. - $225

Camera, GoPro, Drum Kit, Keyboard, Guitars, Cricut - $500

Devices with data plans - $200

Kiosk iPads - $500

Kiosk Laptops - $1100

Fees for loss or damage of newer equipment added to the Makerspace from time to time will be consistent with other rates in this Procedure, where possible, and must cover the cost of repair or replacement of the items.  

Non-Traditional Items  

CO2 Monitor - $355

Birding Kit - $355

Collection iPads - $300

Community iPads - $500

Publish Date

November 2024

FREQUENTLY ASKED QUESTIONS

What about fees for lost or damaged items?
Lost or damaged digital equipment or Interlibrary Loans are charged a fee. Please return damaged items to any branch and chat with staff.

My account is blocked, can you tell me why?
Accounts may be blocked for several reasons: an incorrect address or phone number, reaching the borrowing limit, or missing material (e.g., a disc from a CD set). To discuss why your account is blocked, please contact us. You can still borrow digital resources.

How else can I help?
There are several ways:

What does HPL do with the donations?
The Pay-It-Forward Fund supports materials purchases, programming and quality learning resources.

There are four areas donors can direct their contributions:

Most Needed Use
Kids’ Learning Fund
Fines Forgiveness
Local History & Archives Collections

Are tax receipts offered?
Tax receipts for donations made in person are issued for all donations of $25 or more, upon request. Donations made online at hpl.ca for $3 or more are issued a tax receipt by Canada Helps.